Western Marketplace (ESM Purchase)
Below you will find important information relating to the Western Marketplace (ESM Purchase) system and maintenance. The Western Marketplace (ESM Purchase) is where Western's employees can purchase the necessities of doing business such as office equipment, technology, and facilities supplies.
Business & Financial Systems supports upgrades, system enhancements, approval workflows, and troubleshooting alongside Business Services.
You can find additional information on the benefits and usage of the Western Marketplace within the Procurement pages on the Business Services website here.
Marketplace Approvals
The Western Marketplace's approvals are generated from the funding information (FAST Index, FOAPAL string) that is input for each individual order. The Organization # (org) is what is tied to the approver. You can learn more about WWU's FAST Index, Expense or E-Codes, and additional funding information on the Accounting Services website.
A Marketplace Approver cannot also be an order Requestor (submitter) for the funding source they approve for.
Aren't sure who your approvers are?
Reach out at any time with your:
- Supervisor or Administrator's name
- Org #
- Department
and we will be happy to look that information up for you.
eSign Form Links
Western Marketplace Access eSign Form
NOTE: If you don't already have a Banner Login, you must first complete the Banner Login eSign Form prior to Western Marketplace setup.
To be an Approver, you must have Budget Authority. As well, as an Approver you cannot also be the order placer for the Org you are approving for.
If you are not already a Budget Authority but need to add yourself or someone else as a Budget Authority to be a Contract Approver, please fill out the Budget Authority eSign Form here.
If you don't already have a Banner Login, you must first complete the Banner Login eSign Form here prior to being set up in the Western Marketplace.
Filling Out the Budget Authority eSign Form
When filling out the Budget Authority eSign Form section relating to the Marketplace, there are a few important points to note.
First - If you want the designated Budget Authority employee to place orders, they cannot be an Approver in the Marketplace.
Second - Marketplace workflows are based on Org Codes, so they cannot be updated based off of a full FAST Index or specific Code.
Third - If you are updated a Budget Authority but do not need the Marketplace updated, do no check the Marketplace box.
Have a Marketplace Question?
Marketplace Questions
For Marketplace questions, please email Procurement's Marketplace Support directly.
BFS Contact
For system support questions Email Business & Financial Systems